Ars Lyrica Houston- Administrative Assistant

Position Description: The Administrative Assistant is responsible for performing a number of administrative tasks for Ars Lyrica Houston, a 501(c)3 not-for-profit organization, which currently presents a series of concerts at the Hobby Center’s Zilkha Hall. The Administrative Assistant reports to the Executive Director. The Administrative Assistant's position is based on a 40-hour work month, with the possibility of extending the hours to a full-time position over a year.

The Administrative Assistant may choose to work part-time from a home office, provided that office is properly equipped for the generally accepted methods of conducting business (phone, computer with internet access).  A centralized office with free parking, computer with printer, and internet access is provided at 4807 San Felipe, Suite 202, Houston, TX 77056. Website: www.arslyricahouston.org

Time commitment: average of 40 hours/month (or approx. 10 hours per week)

 

Contract pay: competitive, based on experience

 

Available from: January 15, 2009

 

Qualifications:

• Computer skills (PC and/or MAC): File Maker Pro, In Design, Photoshop, and Excel all used currently.
• Excellent written and verbal communication skills
• Experience in working with non-profit arts organizations is desirable

 

Duties:

Publicity

·      Work with Artistic and Executive Directors to execute promotional activities.

·      Assist with the preparation and distribution of programs and publicity materials.

·      Coordinate ad and e-mail exchanges with partner organizations

·      Maintain e-mail list and generate e-mail publicity blasts.

 

Correspondence

·      Maintain mailing list and records of ticket sales and subscriptions

·      Maintain donor records and issue appropriate donor correspondence (i.e., acknowledgement letters, invitations to special events)

 

General Administration

·      Prepare and mail yearly IRS 1099 forms

·      File invoices, vendor and publicity materials

·      Assist in preparation of grant materials

Hospitality

·      Assist with donor and fundraising events and front-of-house duties at concerts

Application process:

Please e-mail your cover letter and résumé to Kinga Ferguson, Ars Lyrica Houston Executive Director at kferguson (at) arslyricahouston.org